NextPage Brings Document Retention to the Desktop
Enabling customers and organizations to more easily control document management risk at the desktop level, NextPage on May 22 unveiled its NextPage Document Retention software.
The application, which is expected to be released later this year, tracks, uploads and purges documents across an IT environment.
NextPage Document Retention is designed to securely track a single or flurry of document versions across multiple servers, hard drives, e-mail and removable media devices. Once a project or document life cycle has reached its end, the software submits an audit trail to alert specified users about the location and status of each documenteven if a file name has been changedfor self-service deletion, according to Darren Lee, president and CEO of Salt Lake City-based NextPage.
Lee said that the product's "cleanup phase" is capable of purging and completely wiping out working copies of documents, but it also can be instructed to post final versions to a central server for long-term retention and archival purposes to satisfy compliance demands.
In the future, new features for the NextPage Document Retention platform will entail legal hold procedures. For example, if a company is served a subpoena for particular litigation, administrators will be able to use the software to "lock" all documents and prevent accidental or manual deletion of any information that could be related to the case.
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