What Employees Can DoBy Shane Caniglia | Posted 2012-07-18 Print
As security threat levels rise and more viruses attack your systems, are you doing everything possible to protect your company?
What Employees Can Do
While security issues may come as second nature to you, remember
that employees outside your department are focusing on their core priorities and goals for the organization—not yours. With
this in mind, create processes to educate employees about threats, viruses and
security vulnerabilities within your organization. Start by setting up departmental
meetings to discuss privacy issues and what all employees can do to help the
company stay secure.
You may begin by reviewing Website and email processes.
If you have a system by which you track everything your employees do online, be
sure to let them know. This will cut down on unnecessary Web surfing, personal
emails and other online activities that take away from productivity and produce
a potential threat to the organization’s security.
Also inform employees about email attachments. While you
may have systems running that do not allow potentially unsafe or private
attachments to be opened, employees may be unaware of the risks involved.
Let staff know that you have security processes in place,
but it’s up to them to carefully review attachments or run them through
anti-spam software prior to opening them. Also, remind them to contact your
department whenever they receive a strange email or know of a potential
Once the initial educational process ends, don’t stop
there. Create an ongoing learning process to keep security top of mind. This
may include monthly meetings or newsletters that review current threats and
activities, the latest technologies the company has implemented and other
important security notes.
New-hires should be notified of rules and expectations at
the beginning of their employment to prevent bad habits from forming that may
jeopardize security. You may even consider creating contests or special events
to build awareness about security and privacy issues at your organization.
While you can use all of the technologies available to
avoid security threats at your organization, that is not enough. Your efforts
are only as good as the people running and using the processes put in place.Without a solid team—and respect for each other and the
business—breaches in security and privacy will undoubtedly occur. As a
technology leader at your organization, it’s up to you to create practices that
not only help increase security and privacy, but also inform and educate
everyone involved on a regular basis.
Shane Caniglia is the director of technology at The Rich Dad Company. He can be reached at firstname.lastname@example.org.
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